Cross of Calatrava for Pride

Kingdom of Calontir

calontir.org


Proper Event Submission Protocol

Hello!

This announcement is for any event stewards, aspiring event stewards, and group seneschals. However, it's always good as a member of the populace to know how this process works.
Since I keep getting questions about this:

The official kingdom calendar is NOT the one on the kingdom website. 

Below is how to properly submit events to the kingdom to be added to the calendar.

Lately there’s been some confusion about how to properly submit an event to ensure it gets put on the kingdom calendar, and your group can host. There are processes in place for ALL kingdom level events. A kingdom level event can be a Royal Event, as defined by kingdom law, which has one process. Or just an event that you want to hold for the Kingdom of Calontir, which has a second process. The first thing that any seneschal or event stewards should do is read the Event Submission Guide found here: https://docs.google.com/document/d/1Q3dQ7dZ7Xy4mFfFhs0D5LLUF5NmCxqi5jx63bAVemQI/edit?usp=sharing

Arguably the most important section in that document is the Adding An Event to the Official Kingdom Calendar. There are 4 steps that are absolutely necessary, in order to have your event be an official event. If these steps are not completed before the required deadline, you run the risk of not being able to have an official kingdom event.
Royal event process is as follows.
  1. 1. Read the Event Submission Guide and follow the instructions
  2. 2. Go to the Reeve’s page on the kingdom website: https://www.calontir.org/seneschal/reeve/
  3. 3. Read through the documentation for the type of royal event you’re holding if Crown, Coronation, Kingdom A&S, or Queen’s Prize Tournament.
  4. 4. All Royal Events MUST fill out the Kingdom Level Event Bid Form, currently in PDF form found here: https://drive.google.com/…/1PrgQot2u3P1mDswh…/view
  5. 5. Submit the completed form to the required officers as per the requirements in the instructions. If there are no written instructions (Masters of the Duel, Kings Companie of Archers) Please send the completed form to the Reeve and they will ensure that your bid gets to the correct individuals for the required approval process.
Normal Event Process
  1. 1. Read the Event Submission Guide and follow the instructions
  2. 2. Go to the Reeve’s page on the kingdom website: https://www.calontir.org/seneschal/reeve/
  3. 3. Check the Traditional/Reserved Events to ensure you’re not conflicting with something: https://docs.google.com/document/d/1kkk2xg8igKkjR3e4lRp5vBVbnv-PW2IvysiKlASEvf8/edit
  4. 4. Fill out and submit your event via Calontir Event Submission Form: https://docs.google.com/…/1FAIpQLSc9M5N6…/viewform
Once these steps are completed, you must submit your flyer to the MEWS by the 1st of the Month, 2 months prior to the event. For example, if the event is in November, the flyer would be due by September 1st to the Kingdom Chronicler and Kingdom Deputy Chronicler. If you’re unsure please refer to the Chronicler’s kingdom webpage: https://www.calontir.org/chronicler/
There are explicit instructions of how to submit a flyer, and those rules must also be followed.
Thank you for your cooperation,
Lady Jorunna Refsdottir
Reeve